Last updated 23/08/21

 

IMPORTANT UPDATE:

Scoop x Pure has taken the decision to verify attendee COVID-19 status on arrival (to include visitors, exhibitors, contractors, venue and organiser staff).

This means all attendees will need to demonstrate proof of COVID-19 status for entry to the event. This will need to be one of the following:

  • Proof of completion of a full course of vaccination two weeks prior to arrival
  • Proof of a Negative Lateral Flow Test result, taken within 48hrs of arrival.
  • Proof of natural immunity shown by a positive PCR test result for COVID-19, lasting for 180 days from the date of the positive test and following completion of the self-isolation period.

For further details on how to prove your COVID-19 status and FAQs please click here.

Verification areas will be clearly signposted on arrival at the venue. Once verified, your badge will allow you access to the show.

We will operate a wrist band system to validate your status. This wristband will be valid for 48hrs before you will need to be verified again on arrival. If your method of proof is a negative lateral flow test please remember to bring the correct number of tests with you for the duration of your stay.

We have made the decision to implement COVID-19 status checks, even though this is not currently mandated within government guidelines, as the evidence suggests that this is the best way for us to reduce the risk of transmission within the event itself. Putting these checks in place adds an additional layer of reassurance for all attendees once they are inside the event.
 

Safe & Secure Guidance:

The risk of COVID-19 transmission will never fully be eliminated and so the advice below should be considered when planning your time at the event. 
 

Mask wearing: We are a mask friendly event.  

It is no longer mandatory to wear masks, however we do encourage all attendees to consider wearing masks, especially when in enclosed or crowded spaces. 

 

Before the event

Exhibitor Manual, Forms & Risk Assessment

  • Please remember to thoroughly read your exhibitor guidance as they contain detailed information on the COVID-19 measures you will need to consider.
  • In your event Risk Assessment, it is now compulsory that you consider transmission of COVID-19 as a new risk and the control measures that will be implemented to minimise this risk. You can include the position that we are checking COVID-19 status as part of your mitigation measures.
  • The exhibitor guidance has been sent out via email.

Awareness & Communication

  • You or your staff should not attend the event if you are displaying any symptoms of COVID-19.
  • Brief your team about all the control measures that will be implemented by us, yourselves and the venue.
  • Please check your government advice for guidance on travelling overseas before entering the country.
  • It is important that you pre-register all staff and print all staff badges prior to arrival.
  • Please pay careful attention to all communications sent out from the SXP show team regarding the registration process as there will be specific instructions for each individual show.

Build Up

  • We will be carrying out COVID-19 status checks throughout the build-up and break down. Consider arriving earlier to allow additional time for these checks to take place. See FAQs for more details.
  • Having these checks in place will allow you to consider your own protocols with regards to further mitigation measures which you should set once you have carried out your Risk Assessment. You can include the fact that COVID-19 status checks will be in place as part of your mitigation measures.

At the event

Cleaning & Personal Hygiene

  • Please carry your own hand sanitiser. There will be hand sanitising stations available on-site in high traffic areas.
  • Please provide hand sanitiser on your stand, for your staff/visitors. Encourage its use when anyone enters and leaves your stand space.
  • Please implement regular cleaning of all spaces on your stand, ensuring a deeper clean before, during and after the show opens each day. Pay particular attention to high traffic touchpoints such as meeting rooms, info desks, displays and handrails.
  • We are conducting a thorough, enhanced cleaning regime of all features and public areas prior to show opening and during show open periods.

Code of Conduct

  • When walking around the event, we ask you to please remember that as we come back together some people will be more comfortable in the environment than others. As a result:
    • Please give people space when you are walking past them.
    • Check before initiating personal contact (consider elbow bumps rather than handshakes or hugs).
    • As the industry builds itself back, remember different pressures people may be facing, please be kind to each other.
  • Please do not offer shared bowls of snacks/treats even when individually wrapped.
  • For the increased comfort of your buyers, consider arranging meetings in advance at less busy times.

After the event

Breakdown

  • We will be carrying out COVID-19 status checks throughout the build-up and break down. Consider arriving earlier to allow additional time for these checks to take place. See FAQs for more details.

Track & Trace

We are confident the measures that we and the venue will be putting in place will make our event as safe as possible. Please ensure you give accurate information throughout the registration process.

The relevant local authorities will contact you if there’s a need to update you regarding track and trace.