Safe and Secure

Last updated 17.11.21

 

To ensure the health and safety of everyone at the show, we may be asking all attendees, including visitors, exhibitors, contractors, venue and organiser staff, to verify their COVID-19 status on arrival. Requirements for events change on a frequent basis so please check back for further information as we approach the show as we will be updating this page on a regular basis. Details on how to prove your COVID-19 status and FAQs can be found here.

We take our responsibility for the Health & Safety for everybody at our events incredibly seriously. Should you have any comments, questions or suggestions in relation to our systems and processes around our Safe & Secure measures, or indeed in relation to anything related to Health & Safety at our events, please e-mail us directly: scoopsupport@scoop-international.com


 

Safe & Secure Guidance:

The risk of COVID-19 transmission will never fully be eliminated and so the advice below should be considered when planning your time at the event. 
 

Mask wearing: We are a mask friendly event.  

It is no longer mandatory to wear masks, however we do encourage all attendees to consider wearing masks, especially when in enclosed or crowded spaces. 

 

Before the event

Exhibitor Manual, Forms & Risk Assessment

  • Please remember to thoroughly read your exhibitor guidance as they contain detailed information on the COVID-19 measures you will need to consider.
  • In your event Risk Assessment, it is now compulsory that you consider transmission of COVID-19 as a new risk and the control measures that will be implemented to minimise this risk. You can include the position that we are checking COVID-19 status as part of your mitigation measures.
  • The exhibitor guidance has been sent out via email.

Awareness & Communication

  • You or your staff should not attend the event if you are displaying any symptoms of COVID-19.
  • Brief your team about all the control measures that will be implemented by us, yourselves and the venue.
  • Please check your government advice for guidance on travelling overseas before entering the country.
  • It is important that you pre-register all staff and print all staff badges prior to arrival.
  • Please pay careful attention to all communications sent out from the SXP show team regarding the registration process as there will be specific instructions for each individual show.

Build Up

  • We will be carrying out COVID-19 status checks throughout the build-up and break down. Consider arriving earlier to allow additional time for these checks to take place. See FAQs for more details.
  • Having these checks in place will allow you to consider your own protocols with regards to further mitigation measures which you should set once you have carried out your Risk Assessment. You can include the fact that COVID-19 status checks will be in place as part of your mitigation measures.

At the event

Cleaning & Personal Hygiene

  • Please carry your own hand sanitiser. There will be hand sanitising stations available on-site in high traffic areas.
  • Please provide hand sanitiser on your stand, for your staff/visitors. Encourage its use when anyone enters and leaves your stand space.
  • Please implement regular cleaning of all spaces on your stand, ensuring a deeper clean before, during and after the show opens each day. Pay particular attention to high traffic touchpoints such as meeting rooms, info desks, displays and handrails.
  • We are conducting a thorough, enhanced cleaning regime of all features and public areas prior to show opening and during show open periods.

Code of Conduct

  • When walking around the event, we ask you to please remember that as we come back together some people will be more comfortable in the environment than others. As a result:
    • Please give people space when you are walking past them.
    • Check before initiating personal contact (consider elbow bumps rather than handshakes or hugs).
    • As the industry builds itself back, remember different pressures people may be facing, please be kind to each other.
  • Please do not offer shared bowls of snacks/treats even when individually wrapped.
  • For the increased comfort of your buyers, consider arranging meetings in advance at less busy times.

After the event

Breakdown

  • We will be carrying out COVID-19 status checks throughout the build-up and break down. Consider arriving earlier to allow additional time for these checks to take place. See FAQs for more details.

Track & Trace

We are confident the measures that we and the venue will be putting in place will make our event as safe as possible. Please ensure you give accurate information throughout the registration process.

The relevant local authorities will contact you if there’s a need to update you regarding track and trace.